Duties and Authority of the Chairman of Hoa Binh University’’s Board of Trustees

THE RESPONSIBILITIES AND AUTHORITY OF HBU’S BOARD OF TRUSTEES

The Board of Hoa Binh University of Trustees carries out the responsibilities and authorities as stipulated in Section 2 of Article 16, except for the responsibilities and authorities of the investors as regulated in Section 2, Article 16a of the amended law on higher education. Specifically, the Board of Trustees (BoT) holds the following responsibilities and authorities:

a) Organize and implement resolutions of the Investor Conference;

b) Propose to the Investor Conference the approval of strategies, development plans for the university, the direction to develop the university into a university or merge with another university;

c) Present to the Investor Conference matters related to finance, assets in the University’s Organizational and Operational Regulations, regarding salary policies, bonuses, and other entitlements of the leadership positions, school management based on job performance, work efficiency, and authorize the BoT to decide on the issuance, amendment, and supplementation of the University’s Financial Regulations in accordance with the provisions of the amended law on higher education and other relevant legal regulations;

d) Issue regulations on organization and operation, internal financial regulations, grassroots democratic regulations of the University;

e) Make decisions on enrollment directions, program openings, training partnerships, scientific and technological activities, international cooperation; policies to ensure the quality of higher education, cooperation between the University and enterprises, labor-using units;

f) Decide on organizational structure, labor structure, establishment, merger, division, separation, dissolution of units under the University’s jurisdiction; issue a list of job positions, standards and working conditions for each position; regulations on recruitment, use, management of officials, lecturers, staff, and workers in compliance with legal provisions;

g) Propose to the Investors the standards, personnel plans for the Rector; decide and present to the Investors resolutions to recognize, dismiss, relieve the Rector of duty; appoint, dismiss, relieve Deputy Rectors based on the Rector’s proposal; conduct annual evaluations of the Chair of the University Board, Rector, and the school management system’s effectiveness; carry out a vote of confidence for the Chair of the University Board, Rector midway or unexpectedly when over 50% of the Board members request so;

h) Deciding tuition fee policies, student support; approving annual activity plans, organizational structure, personnel, and financial plans; endorsing financial reports on legitimate sources of income for the University; presenting annual financial reports to the Investors.

i) Supervising the implementation of decisions by the Board of Hoa Binh University of Trustees, ensuring legal compliance, enforcing democratic regulations in the University’s operations, and holding the Rector accountable; overseeing the management and use of the University’s finances, assets; reporting annually to the Investor Conference and the University’s General Conference on the overall performance of the Board of Trustees and the monitoring activities specifically.

k) Adhering to the law; being legally responsible, accountable to the law, the Investor Conference, and relevant parties for the decisions of the Board of Trustees; maintaining transparency, disclosure of information, reporting procedures; subject to inspection and examination by authorized state agencies; providing explanations within the scope of responsibilities and authority of the Board of Trustees; being subject to oversight by the society, individuals, and organizations within the University.

l) Planning programs, preparing documents for the Investor Conference; convening annual or extraordinary Investor Conferences as stipulated in the University’s Organizational and Operational Regulations.

m) Executing other responsibilities and authorities as specified in the University’s Organizational and Operational Regulations.

RESPONSIBILITIES AND AUTHORITIES OF THE CHAIRMAN OF HOA BINH UNIVERSITY’S BOARD OF TRUSTEES

a) The Chairman of the Board of Trustees is the custodian of the University’s account.

b) Directing and organizing the implementation of the Board of Trustees’ duties and authorities; overseeing the development of programs, annual activity plans, and financial plans; organizing and chairing Board of Trustees meetings.

c) Signing documents within the authority issued by the Board of Trustees: Decisions on issuing the University’s Organizational and Operational Regulations; Internal financial regulations; Basic democratic regulations; Job position listings; decisions on establishing, merging, dividing, and dissolving units under and directly under the University; decisions on appointing, dismissing the Rector and signing decisions on appointment, dismissal, or suspension of Vice-Rectors upon the Rector’s proposal.

d) Assigning tasks to members of the Board of Trustees; deciding on the appointment, dismissal of the Board of Trustees’ Secretary according to the Board of Trustees’ resolutions.

e) Using the University’s organizational structure and seal to operate within the functions and duties of the Board of Trustees; publicly listing the Chairman, Vice-Chairmen, Secretary, and members of the Board of Trustees on the University’s website after being recognized by the Investor Conference.

g) Being legally responsible for carrying out their duties and authorities.

h) The Chairman of the Board of Trustees may delegate temporary account representation to the Rector in accordance with the law and the Investor Conference in certain areas.

RESPONSIBILITIES AND AUTHORITIES OF THE HOA BINH UNIVERSITY’S PRESIDENT

a) The President is accountable for managing and overseeing the university’s operations in compliance with legal statutes and the university’s organizational regulations.

b) Organizing and executing professional, academic, administrative, personnel, financial, asset, national and international cooperation, community service, and other activities as per legal regulations and decisions of the Board of Trustees.

c) Presenting documents within the jurisdiction issued by the Board of Trustees after seeking input from organizations, units, and relevant individuals; issuing additional regulations of the university in line with the university’s organizational and operational rules.

d) Suggesting to the Board of Trustees the review, appointment, dismissal, and removal of Vice Presidents; executing the appointment, dismissal, and removal of other administrative positions of the university.

e) Enforcing the information system, reporting, and undergoing supervision, inspection, and audit as stipulated; implementing grassroots democratic policies; welcoming feedback and being monitored by individuals, organizations, and university bodies.

g) Conducting yearly assessments of the competence and effectiveness of the university’s personnel, lecturers, and staff.

h) Reviewing the advisory opinions of the Scientific and Training Council before finalizing matters delegated for advice. If in disagreement with the advice, the President decides, takes personal responsibility, and reports to the Board of Trustees at the upcoming meeting.

i) Annually reporting to the Board of Trustees on the outcomes of the President and Executive Board’s duties, the university’s finances, and assets; ensuring transparent information dissemination; adhering to reporting procedures and facing scrutiny and inspection by authorized bodies; providing explanations within the scope of assigned responsibilities and authority.

k) Abiding by conditions of work, responsibilities, and authority outlined in the labor contract with the Board of Trustees post approval by the Advisory Board.

l) Fulfilling additional duties and authority as mandated by law; being answerable to the Board of Trustees and relevant parties; being monitored by individuals, related organizations regarding the execution of assigned tasks and authority.

OFFICE OF THE UNIVERSITY BOARD OF TRUSTEES

The Office of HBU’s Board of Trustees supports the Board of Trustees, the Chairman of the Board of Trustees in preparing documents, reports, proposals related to the Board of Trustees’ duties and authority, the Chairman of the Board of Trustees; storing and managing pertinent records and documents.